Remote Executive Assistant -id-5546

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Job Opportunity: Virtual Assistant at Zirtual (Remote)

Company: Zirtual

Position: Virtual Assistant

Job Type: Full-Time / Part-Time (1099 Independent Contractor)

Location: Remote (US-based)

Compensation: $1500-$3800 per month, with potential for increased pay after 6 months.

About Zirtual:

Zirtual is a work-life balanced company that provides experienced, educated remote executive assistants for personal and professional needs. We are committed to offering clients high-quality service while supporting our team with opportunities for growth, flexibility, and a thriving work environment.

About the Role:

The Virtual Assistant (VA) is a key member of the Zirtual team, acting as the main point of contact for clients. VAs work independently to support clients with various administrative tasks, ensuring top-level service, clear communication, and consistent execution of tasks. You’ll receive support from an Account Supervisor who helps with client relationships, feedback, and ensuring tasks meet Zirtual’s standards.

Key Responsibilities:

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  • Project Management: Facilitate project and goal completion on time, keeping the client’s work organized.
  • Calendar Management: Coordinate appointments, proactively monitor the client’s calendar, and resolve scheduling conflicts.
  • Research: Conduct research on events, travel, projects, etc., and provide results within established timeframes.
  • Purchasing & Expense Management: Handle purchasing needs and organize expense reporting.
  • Administrative Support: Assist with inbox management, calendar organization, transcription, standard business correspondence, and data entry.
  • Email Management: Organize and respond to emails as per client guidelines.
  • Social Media & Marketing: Support social media management and marketing tasks.
  • Meeting Support: Attend virtual meetings, draft agendas, take meeting minutes, and ensure follow-up actions are completed.
  • Communication: Maintain continuous communication about task status, needs, and deadlines, ensuring the client is aware of usage and progress.
  • Reporting: Provide Weekly Usage Reports to clients and end-of-day updates if requested.
  • Time Tracking: Accurately track billable hours using Zirtual’s time tracking system.

Desired Skills & Attributes:

  • Clear, professional, and proactive communication skills.
  • Strong organizational and multitasking abilities.
  • Meticulous attention to detail and ability to prioritize effectively.
  • Ability to respond to stress in a fast-paced environment.
  • Strong interpersonal skills and a team-oriented mindset.
  • Proficient with Internet, web tools, and computer systems.

Qualifications:

  • Associate’s Degree, Bachelor’s Degree, or at least 5 years of experience as an Executive Assistant to C-level executives.
  • Minimum of 4 years of administrative experience, preferably with C-level executives.
  • Proficiency in Google Suite, Google Calendar, Microsoft Office, and task management tools like Trello or Asana.
  • Experience with communication platforms such as Slack, CRM systems like SalesForce or Hubspot, and social media tools like Hootsuite and WordPress is preferred.
  • Familiarity with expense reporting tools like QuickBooks or Expensify and travel management tools such as Concur is a plus.
  • Typing speed of at least 50 WPM with accuracy.
  • Available during business hours PST or EST, Monday-Friday.

Compensation:

  • Virtual Assistants are paid 47% of their client’s monthly plans, with an average monthly pay of $1500-$3800, depending on the client mix.
  • After 6 months, VA’s revenue share can increase to 50%.

Benefits:

  • Flexible work hours with the opportunity to work remotely.
  • Continuous training and professional development.
  • Opportunity for career growth and increased earnings.
  • Supportive team environment focused on work-life balance.

How to Apply: If you are an experienced administrative professional looking for a flexible, remote opportunity with room for growth, apply now to join the Zirtual team!

Remote Executive Assistant -id-5546

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