Executive Administrative Assistant / Remote / Entry Level id-5545

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Job Opportunity: Executive Administrative Assistant (Remote / Entry Level)

Company: CT

Job Type: Full-Time, Remote, Entry Level

Location: Work from Home (US-based or International)

About the Company:

At CT, we are dedicated to delivering high-quality work to our clients while fostering a fun, thriving, and innovative work environment for our team. With an emphasis on career growth and rapid advancement, CT offers a supportive company culture for remote work that has been successful for over a decade.

What We Offer:

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  • Profit-sharing: Up to 50% of company profits distributed monthly to full-time employees.
  • Paid Time Off: A competitive plan for a balanced work-life experience.
  • Health Benefits: Medical, dental, vision, and life insurance for all US-based employees, and International Health Insurance Reimbursement for international team members.
  • Professional Development: Device upgrade and learning reimbursement programs.
  • Career Growth: Motivating career development plans with clear goals and rewards.
  • Incentives and Bonuses: Additional job-specific bonuses and rewards.

Job Duties and Responsibilities:

  • Phone Support: Answer phones and direct calls.
  • Bookkeeping: Record expenses, organize receipts, and handle transaction records.
  • Billing: Resolve billing issues with clients and internal teams.
  • Client Support: Provide account access, usage reports, data analysis, and ad hoc requests.
  • Quality Assurance: Support internal and client-facing reporting quality checks.
  • Contracts and Invoices: Organize new client contracts, create invoices, and process client payments.
  • Data Entry: Contribute to database maintenance and data entry.
  • Gift Distribution: Research, order, and distribute company-wide gifts (2-3 times per year).
  • Event Organization: Organize company events, competitions, and special projects.
  • Scheduling: Manage company holiday, time off, and schedule variation calendars.

Additional Duties (If Based in LA):

  • Pickup mail from the Downtown LA office twice per week.
  • Scan and organize mail digitally.
  • Record and deposit client payments.
  • Manage office equipment distribution and collection in the LA region (as needed).
  • A valid driver’s license and reliable transportation in Los Angeles is required.

Required Skills & Qualifications:

  • Willingness to learn and collaborate with the team.
  • Excellent verbal and written communication skills.
  • High level of discretion, ethics, and trustworthiness.
  • Intermediate skills in spreadsheets (preferred).
  • Innovative thinking and a willingness to improve existing methods.
  • Bookkeeping or financial record-keeping experience (preferred).
  • Experience with Google Sheets, Excel, QuickBooks Online, and G Suite (preferred).
  • Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
  • A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.

Why Join CT?

  • Fast Career Growth: Opportunity to grow and advance within the company.
  • Remote Support: We specialize in supporting remote team members, offering flexibility and resources.
  • Inclusive Environment: We welcome applicants from all locations worldwide.

How to Apply: If you’re looking for an exciting entry-level role with opportunities for rapid growth and advancement, apply today and take the first step toward a rewarding career at CT!

Executive Administrative Assistant / Remote / Entry Level id-5545

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