Description:

Job Purpose and Objectives: The purpose of the Assistant County Administrator is to support the County Administrator in overseeing and managing county operations, and ensuring the smooth and efficient delivery of public services to the citizens of Montgomery County. This role includes assisting in the development of the annual county budget, overseeing day-today operations… implementing county policies, and providing leadership to various departments. The Assistant County Administrator will act as a liaison between the County Administrator and department heads to ensure strategic goals are met for Montgomery County.

Cultural Competencies:
Job Ownership, Accountability & Reliability: Follows up on and meets commitments; can be depended upon to be willing to work, do it properly, and complete it on time. Takes pride in the job and ownership of their work, and possesses a strong ability to stay focused on individual, department, and County results.
Communication: Clearly and effectively expresses ideas, instructions, and thoughts (verbally and in writing) so they are clearly understood. Demonstrates a level of listening skill such that customer and co-worker needs are understood and resolved. Communicates respect for and recognition of the contributions of individuals at all levels of the organization.
Customer Focus & Public Relations: Builds positive internal and external customer relationships; is committed to customer satisfaction; assumes responsibility for solving customer problems and ensures commitments to customers are met.
Initiative: Independently acts to resolve problems and provide solutions; seeks out new responsibilities; generates new ideas; practices self-development. Able to follow through on assignments and take appropriate action with the appropriate amount of supervision for this position.
Organizational Compliance & Safety: Complies with external regulations and internal policies, rules, and procedures to help protect the organization from fraud, waste, abuse, discrimination, and other practices that disrupt operations and/or put the County at risk. Understands, supports, and follows safety standards as required by the job; keeps the workplace clean and safe. Demonstrates appropriate use of and respect for County property and equipment.
Teamwork: Encourages and facilitates cooperation, collaboration, pride, and trust among the team; fosters commitment and team spirit; works cooperatively with others to achieve overall goals. Readiness to respond positively to instructions/ procedures.

Essential Duties:
Support the County Administrator in executing the countys policies and initiatives.
Coordinate the work of county departments to ensure efficient service delivery.
Lead and manage special projects as assigned by the County Administrator.
Act as the County Administrator in their absence, ensuring continuity of operations as directed by the BOCC.
Manage contracts, interlocal agreements, and other legal or financial documents.
Represent the county at public meetings, community events, and in interactions with external agencies.
Respond to public inquiries and concerns with professionalism and transparency.
Build and maintain strong relationships with key stakeholders, including city officials, state agencies, and community organizations.
Assist in developing and enforcing countywide policies and procedures.
Ensure compliance with federal, state, and local regulations.
Provide strategic recommendations for improving county operations and processes.
Assist in supervising county staff, conducting performance evaluations, and addressing personnel matters.
Support the development and implementation of training programs for county employees.
Manage risk management and safety programs to protect county assets and ensure workplace safety.
Assist in the preparation and presentation of the annual county budget.
Monitor and analyze revenues, expenditures, and overall budget compliance.
Collaborate with department heads to ensure fiscal responsibility across departments.
Provide oversight of the countys financial processes, including purchasing, payroll, and auditing functions.
Assist with other jobs, projects, and duties as assigned.

Supervisory/Leadership Responsibilities:

This position is responsible for the supervision/leadership of employees, which includes making employment-related decisions and/or recommendations, and formally evaluating performance.
Requirements:

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Position Requirements and Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Education
Bachelors degree in Business Administration, Public Administration, Finance, Political Science, or a related field, or equivalent experience. Masters Degree preferred.
Working knowledge of contracts, legal and financial documents, policy creation and implementation, and human resource functions required.
Other specialized training relevant to administration and supervising employees preferred.

Work Environment and Physical Demands:

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work location(s) of the job:

o Indoors Frequently. Usually well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation.

o Outdoors – Occasionally
Objectionable condition(s) found on the job:

o Computer Use Constantly

o Driving/Travel Occasional local travel, which may involve exposure to extreme weather conditions.
Undesirable health and safety condition(s) under which employee must perform:

o None
Machines, Tools and/or Equipment Used:

o Basic office equipment to include computer, copy machine, fax machine, printer, and telephone system.

o Computer software programs and applications such as Microsoft Word, Excel, PowerPoint, Outlook, Financial/Tax systems, Federal SAM, Ks. Dept. of Revenue, Zoom/Teams.
Physical characteristics/requirements of the job:

o Sit/Stand/Walk – Regularly

o Kneeling Occasionally

o Crouching Occasionally

o Using Fingers/hands Frequently required to use hands to finger, handle, or feel; reach with hands and arms.

o Talking – Frequently

o Hearing Frequently; noise level is usually moderate.

o Seeing Constantly

o Vision Abilities close and distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

o Lifting/Moving Occasionally; seldom lifting/moving a maximum of 50 pounds.
Personal contacts:

o Departmental Regularly

o Other departments Provides information and data to other county departments and to the County Administrator and Elected Officials.

o Outside the organization Involves active contact with the public and other executives and officials at the local, state and federal levels of government.