Job Description
The Accounting Analyst will provide support to the Finance Unit for CIP-Kenya to ensure efficient and timely deliverable of their objectives.
Key responsibilities:
Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies.
Prepare payments and ensure the safety of financial resources.
Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached.
Ensure that payment requests are properly approved and that payments are effected within CIP-SSA turn-around time;
Record financial transactions following proper classification of accounts and cost centre in the documents.
Posting of the financial transactions to systems UNIT 4 Agresso
Maintaining an updated Fixed assets register by ensuring all the acquisitions, transfers and disposal are recorded.
Reconciliation of balance sheets accounts
Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate.
Preparation of monthly bank reconciliation.
Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly.
Management of overdue supplier’s accounts to ensure all outstanding bills are reconciled and paid in time.
Ensure all payments are filed sequentially and stamped PAID in readiness for Audit.
Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and maintain detailed and accurate records for all financial transactions.
Ensure and support in the maintenance of a good filing system.
Performs other related duties as assigned.
What are we looking for?
A Bachelor’s degree in Business Administration, Finance or related field.
CPA II or ACCA level 2.
Minimum 3 years of professional experience in accounting, preferably in a non-profit environment.
Proficient in MS Office, especially in Excel.
Accounting software packages (Preferably UNIT 4 Agresso).
Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
Accuracy and attention to detail.
Ability to be a team player in a busy environment, often with tight deadlines.
Advanced written and oral communication skills in English.
This is a Nationally Recruited Staff (NRS) position limited to Malawi nationals and permanent residents only.
This position WILL NOT have contact with children or vulnerable adults.
CIP is an equal opportunity employer. Qualified women and professionals are particularly encouraged to apply.